Job Description

Job Description

Job Description

JOB TITLE: Accounts Payable (AP) Accountant
REPORTS TO: Finance Officer

JOB SUMMARY:

Responsible for processing vendor invoices for payment and maintaining all related documentation and records. Ensures proper coding, authorization, and timely payment of invoices. Maintains vendor records, prepares annual 1099s, and generates required monthly, quarterly, and annual accounts payable reports.

SUPERVISORY RESPONSIBILITIES:

None

DUTIES AND RESPONSIBILITIES:

• Verify that pay applications and invoices have the required signatures and approvals.
• Review pay applications for accuracy and completeness.
• Code approved invoices and pay applications to the appropriate general ledger accounts.
• Prepare checks and electronic payments for verified invoices and pay applications.
• Scan and maintain source documentation for payments.
• Prepare checks and related documentation for vendor mailing.
• Prepare and file annual 1099 forms.
• Set up and maintain vendor records, including W-9 documentation.
• Manage purchase orders.
• Reconcile credit card purchases monthly.
• Assist with financial and compliance audits.
• Respond to and resolve vendor inquiries in a professional and timely manner.
• Serve as temporary backup for the Accounts Receivable (AR) Accountant as needed.
• Perform other duties as assigned.

REQUIRED SKILLS AND ABILITIES:

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Proficient in QuickBooks Desktop, Adobe PDF, and Microsoft Office Suite.
• Ability to work independently and manage multiple priorities.

REQUIRED EDUCATION, EXPERIENCE, AND CERTIFICATIONS:

• High school diploma or equivalent required.
• Minimum of two (2) years of experience in a similar account payable or accounting position.

PHYSICAL REQUIREMENTS:

• Ability to lift up to ten (10) pounds.
• Ability to sit for extended periods of time.
• Ability to communicate effectively by telephone and email.
• Ability to perform repetitive hand, wrist, and finger motions to operate office equipment (computer keyboard, copier, fax, postage machine, document binder, etc.)

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