Job Description

Firm Overview

Do more than just build! At dbHMS, we are a collection of doers and thinkers. We combine our passion for engineering with our clients vision to realize successful construction projects in our community and worldwide. Together with our clients, we are dedicated to leaving a legacy of stewardship and innovation through our impact on the built environment. Our staff of talented individuals and unique characters are united in their dedication to deliver high-performance, efficient, and sustainable buildings worldwide.

Position Overview

Our Marketing Studio team in Chicago is seeking a Marketing Assistant. Under the supervision of the Senior Marketing Coordinator, this role supports proposal and qualification submissions by organizing information, writing and editing content, and maintaining marketing materials. The assistant will also provide critical support to other members of the marketing team.

Essential Job Functions

• Thoroughly review RFPs, RFQs, and other client documents to understand and execute submission requirements.
• Prepare, coordinate, and produce qualification packages and project proposals, including research, layout, editing, coordination among team members, and production of submissions.
• Customize written and graphic components of qualification and proposal submissions based on win-strategy and client needs.
• Upkeep firm collateral such as project profiles, resumes, project lists, and firm profiles.
• Proofread and edit written information provided by team members for firm collateral.
• Work collaboratively with the firm leadership and other members of our team to innovate the way in which the office pursues new projects.
• Assist in creating presentation/lecture materials and competition pre-qualifications entries.
• Maintain an organized database of all marketing resources.
• Participate in creative projects with the marketing team.
• Coordinate with managers to maintain marketing and business development materials including databases, schedules, client management documents, and other support materials.
• Manage and update information in marketing databases.
• Provide miscellaneous marketing administrative support within the Marketing team and the firm as whole.
• Assist with other marketing pursuits, campaigns and awards as needs arise.

Requirements

• Minimum Education: Bachelors degree in Journalism, English, History, Communications, or other related field.
• Strong reading comprehension skills with the ability to interpret complex instructional documents.
• 1-3 years of experience in an AEC or other professional service firm.
• Proficiency in Microsoft Office Suite.
• Strong copywriting and editing skills.

Personal Qualities, Other Skills/Abilities

• Excellent writing skills with the ability to craft articulate text with a targeted purpose.
• Thoughtful communicator and problem solver who is eager to observe, listen, learn, collaborate, and lead proposals for a variety of building projects.
• Ability to manage assignments under deadline pressure and, when necessary to meet deadlines, be willing to work overtime.
• Flexibility and creativity in responding to clients and potential clients.
• Strong organizational skills and attention to detail.

Benefits

• 401(k)
• 401(k) matching
• Insurance Health, Dental, Vision, and Life
• Paid Time Off
• Professional Trade Organization Reimbursement
• Waiting period may apply.

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